Our 2023 Kids Language Art Camp programming will again be focused on creating a safe, fun, active summer for all campers, families & staff. 

WHAT IS YOUR REFUND AND CANCELLATION POLICY FOR SUMMER INTENSIVE 2023 PROGRAMMING?

Please refer to our 2023 Polices page for information on refunds and cancellations-https://www.kidslanguagearts.com/registration-policy

The cancellation deadline for Summer Camps 2023 is April 1st. If a cancellation request for any reason is made in writing prior to the cancellation deadline of April 1st, a refund will be issued minus 5% cancellation fee per registration and refund policy to cover the incurred credit card processing fees. No refunds will be granted after April 1st. Changes to camp weeks are possible based on space availability. If you have any further questions regarding on-site camp, please contact us (703) 689 1186 or email us at info@kidslanguagearts.com

FOR FULL POLICY DESCRIPTION AND PARENT RELEASE SIGNED AT REGISTRATION, PLEASE SEE: https://www.kidslanguagearts.com/registration-policy

WHAT DOES MY CHILD NEED TO BRING TO CAMP?

As the summer gets closer, we will send an email with a list of what each camper should bring to camp. Please clearly label all of your child’s belongings with their full name to ensure that all belongings can find their way home at the end of the day. You will receive a pre-camp email the week before your first session of camp with links to more detailed information about what to bring. Contact us (703) 689 1186, info@kidslanguagearts.com for more information.

DOES MY CHILD NEED TO BE POTTY TRAINED?

Yes, we ask that all campers attending camps are potty trained and can use the restroom with minimal assistance.

SHOULD MY CAMPER ENROLL IN MULTIPLE WEEKS OF CAMP?

Yes! We have a wide variety of camps for every interest and our average camper enrolls in 3-5 one-week sessions per summer to build a good foundations of a foreign language they're learning, or if they are working on educational curriculums, it offers them a great amount of continuity to work on literacy or math. We offer the flexibility of one-week sessions to allow families to tailor their summer camp experience to their schedule.

WILL I RECEIVE ADDITIONAL INFORMATION ABOUT CAMP AFTER I REGISTER?

Once you register and pay for your camp program(s), you will receive a confirmation email for your own records. In addition to that confirmation email, you will receive a pre-camp email the week before your first session of camp. This email will provide you with all necessary information including what to bring to camp, directions, links to our blogs and more.

During the camp week, you’ll receive a number of emails from us as well, including blog updates, dress-up day reminders and more.

CAN WE REQUEST THAT MY CAMPER BE PLACED IN A GROUP WITH ANOTHER CAMPER (BUDDY REQUESTS)?

Absolutely! Buddy requests can be made during the registration process until filled. We always do our very best to accommodate buddy requests as we know how important this can be to our campers. The number of buddies that we guarantee varies by both camper age and the program for which you’re enrolling.

WHAT IS THE INSTRUCTOR TO CAMPER RATIO ?

in KLA programs, we provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision. For rising Kindergartners and 1st graders, that ratio is 6:1 and maximum 8:1, and for older campers is 6:1 and maximum is 10:1.

In addition to the group language-specific instructors, each location has a Leadership Team as well as additional team members dedicated to each program.

CAN KLA ACCOMMODATE CHILDREN WITH PEANUT OR LIFE-THREATENING ALLERGIES?

Families with children who have life-threatening allergies can feel safe and comfortable at KLA programs. We are well aware of the dangers and concerns with severe allergies and take our allergy procedures and policies very seriously.

Our Process:

If your child requires an EpiPen at camp, we ask you to place the EpiPen in a clear plastic bag along with a head shot photo of your child, noting the name of your child on the outside of the bag. This bag (and any necessary instructions) should be presented to the KLA admin team, upon check-in on Monday morning. Upon registration (and in the morning of each camp day), the Leadership Team takes special note of our campers with allergies by placing a red bracelet around each child’s wrist, as well as placing their EpiPen or other medication in a bag that stays on their teachers/counselor at all times throughout the camp day. We highly recommend that all EpiPens and any additional medication stay on location throughout the week. Our counselors in charge of campers with life-threatening allergies wear a first-aid fanny pack at all times containing their campers EpiPen. Any additional medication and necessary instructions for that medication stays with your child at all times.

Our Nut-Free & Allergen Alert Policy:

During lunch breaks, to prevent contact with any food allergens, we have a designated nut-free area and are prepared (“Allergen Alert”) to make accommodations for other food allergies on a case by case basis. If your camper has a life-threatening food allergy, he/she is automatically flagged to eat meals in our nut-free area during lunch. We take special care not to make the campers with food allergies feel alienated during lunch. At least one KLA counselor is seated at the nut-free area for the duration of the lunch period. If you would prefer your child to sit in a non nut-free area, please complete our Nut-Free & Allergen Alert Table Waiver during the registration process. To ensure that our campers with allergies at our Nut-Free & Allergen Alert area have a safe lunch experience at camp, we ask that absolutely no peanuts or tree nuts are permitted while in the nut-free area regardless of your child’s particular allergy. At the end of each eating period, we require all campers to wash their hands with soap to ensure they are thoroughly clean prior to their next activity. If you have any questions about our policies, please feel free to contact us at info@kidslanguagearts.com

Potty Training Policy

All campers attending Headfirst Summer Camps are expected to be fully potty-trained by their first day of camp. We ask that families provide an extra set of clothes with campers, if a camper has a history of bathroom accidents. If an accident occurs during camp hours, a member of our team will notify the camper’s primary parent/guardian.

If our on-site staff determines that your camper is not fully independent in toileting while at KLA camp, we reserve the right to dismiss your camper. This will occur without a refund (or portion thereof) or credit towards a future program. This will occur only after parent/staff discussion has occurred.

         HEALTH & SAFETY PROTOCOLS

We ask that you stay vigilant in monitoring you camper(s) for any signs of illness including, but not limited to:

• Fever of 99.7 or higher
• Shortness of Breath
• Difficulty Breathing
• Cold-like symptoms (cough, runny nose, etc.)
• Sore Throat
• Chills
• Muscle Pains
• New loss of taste or smell
• Any other symptoms listed by the CDC as a potential sign of COVID-19

· If your camper is exhibiting any of the above symptoms, or is showing other signs of illness, we kindly ask that you keep your camper home until the following conditions have been met:

• They have had a negative COVID-19 test; OR
• Have been free of fever and/or any fever-reducing medication for seventy-two (72) hours, other symptoms have improved, and at least ten (10) days have passed since symptoms first appeared

· In addition, we ask that you to keep your camper home if they have been in contact with someone who has tested positive for coronavirus or if someone in the household has any of the signs of illness listed above

· We also ask that if your camper tests positive for COVID-19 during the week of camp, you alert us as soon as possible

• ARRIVAL / DROP-OFF

• When you arrive, you will see signage at our entrance as a reminder that campers and families are not permitted to enter the facility. 
• Please notify us if your child:
• Has been experiencing fever within last 72 hours
• They have been diagnosed with COVID-19
• Exhibit Symptoms of COVID-19
• Have had contact with a person that has or is suspected to have COVID-19 within the past 14 days
• 
  

CHECK-IN

• Students check in and drop off in our outdoor area. Staff will escort your child to their classroom.
• While in the outdoor check-in area, your camper will have their temperature checked using a non-contact forehead thermometer; if your camper’s temperature is 99.7 degree or higher, he/she will not able to join us at camp
• Markings on the ground and signage will help guide your camper through the check-in process
• We will provide your camper with hand sanitizer upon arrival. If there are any allergies we need to be aware of, please let us know
• 
  
• CAMP PROCEDURES

• Staff and campers have a choice to wear face masks. 
• If your camper falls ill during camp, we will have an isolated area to care for them until a you or another parent/guardian is able to pick him or her up
• We will have signs posted throughout camp to remind campers of proper hygiene procedures
• In addition to our hydration and sunscreen breaks, we will take breaks to either wash hands or administer hand sanitizer to campers
• Please pack your camper’s lunch in a sealed lunch bag marked with your camper’s name. Campers may not share food items so please pack unique items for each child if siblings are present
• Campers will eat lunch with their group while following social distancing procedures
• Campers will not be allowed to share water bottles, and we encourage you to pack enough water for the day if you are uncomfortable with your camper using camp/facility provided hydration stations
• Please note these hydration stations will be cleaned and sanitized daily for the safety of your camper and our staff
• 
  

• ACTIVITY & PLAY

• Camper groups will not mix on campus, and each camper group and staff member will remain distanced from others
• Each group will have a designated area to keep their personal items, and campers’ bags will not be stored together
• We will sanitize/wipe-down equipment after each session
• High-fives, handshakes, and other forms of celebration involving contact will not be allowed. Instead, spirit fingers, connection signs, and thumbs-ups will be used to show celebration

• PICK-UP

• We ask that, if possible, the same person who dropped your camper off pick them up at the end of the day
• We recommend against anyone who meets the criteria for a higher risk of contracting COVID-19 being the designated drop-off and pick-up person
• Please stay in your car and proceed through the carpool line, with your carpool placard on the passenger-side dashboard
• Where possible, please bring your own pen to sign out

• SANITIZING

• • We will routinely clean and disinfect frequently touched objects and surfaces throughout the camp day
  • We will use daily checklists to ensure that all equipment, surfaces (e.g., doorknobs, hand rails, light switches, sink handles, counter tops, cooler buttons, etc.), restrooms, and lunch areas are sanitized before the start of the next camp day
  • We will use products that are EPA-approved for use against the coronavirus and we will follow manufacturer’s instructions related to safe storage, concentration, contact time, and protective equipment for all cleaning and disinfection

  • CAMPER ILLNESS

  • • If a camper begins to manifest symptoms of a potential COVID-19 infection while at camp, we will contact his or her parent/guardian immediately in accordance with camp communication protocol; if, in the judgment of our leadership staff, the camper is exhibiting serious symptoms necessitating further emergency action, we will proactively seek additional medical assistance in addition to contacting the designated parent/guardian
    • We will keep any camper suspected of COVID-19 infection isolated in a designated area and attended to by a limited number of trained staff while the camper awaits pick up; if necessary, we will provide a mask for any potentially-infectious camper who does not have his or her own mask
    • We will activate substantial additional sanitization protocol to clean and disinfect any surfaces and objects prior to allows campers back in any area inhabited by a camper suspected of coronavirus infection

    • NOTIFICATION

    • If we receive notice from a parent or guardian of a confirmed or presumptive case of COVID-19 amongst our campers, we will [procedure for (1) directly contacting families of campers who were in immediate contact with the camper in question and (2) notifying campers who were not believed to be in direct contact with the camper, but attended the same week of programming]